Apply For Graduation

All students must apply for graduation. It is recommended that undergraduates apply for graduation once their Degree Progress bar has reached 80% in Degree Works; graduate students after completing 24 semester credit hours.

How Do I Apply for Graduation?

Log into ASAP:

  1. Click on Student Services
  2. Click on Student Records
  3. Click on Graduation
  4. Click on Graduation Application/Survey
  5. Read all instructions very carefully. Your application will not be processed unless you complete the application in its entirety and receive a confirmation number on the last page. Print the confirmation page and keep it for your records.

What if I have a double major, minor or concentration?

Please submit the following form to the Office of the Registrar:
Application for Graduation with Multiple Degree Information

Application Deadlines

The Application for Graduation must be submitted by the semester deadlines:

Graduation Date

Deadline to Apply**

Fall 2020
Undergraduates
Master’s / Doctoral
July 15, 2020
September 15, 2020
Spring 2021
Undergraduates
Master’s / Doctoral
November 15, 2020
February 15, 2021
Summer 2021*
Undergraduates
Master’s / Doctoral
Summer Doctoral candidates may only participate in December
June 15, 2021
June 15, 2021

*Degrees awarded in summer will state a graduation date of August, regardless of the date of participation in commencement.

**Undergraduate and master’s students graduating in the summer have the choice of participating in either May or December commencement ceremony as there is not a ceremony in the summer. Doctoral students graduating in the summer can participate in the December commencement ceremony, as the dissertation defense must be complete prior to commencement. After the September 15 or February 15 graduation deadline, the student’s name may not be in the Commencement Program. Additionally, any changes to the diploma name must be made before these deadlines.

Missed Deadline Procedure

Students who miss the application for graduation deadline must petition for graduation. It is not guaranteed that a student’s petition will be approved.

  • Undergraduate students: Contact the Office of the Registrar.
  • Graduate students: Contact the Office of the Associate Dean for Graduate Studies of the college in which you are enrolled.
  • The student’s name may not appear in the Commencement program if the graduation application deadline is missed, regardless of petition approval.

Undergraduate & Graduate Certificate Procedure

It is the student’s responsibility to apply for the certificate by submitting a completed Application for Undergraduate Certificate or Application for Graduate Certificate to the One Stop Enrollment Center prior to the deadline.

Semester of Completion

Deadline to Apply

Fall September 15th
Spring February 15th
Summer June 15th

 

 

Awarding of Your Degree

All Students

Once all final audits are completed – approximately 30 days after the end of the term – degrees will be posted to the transcripts. Degrees awarded in summer will state a graduation date of August, regardless of the date of participation in commencement.

Undergraduate Students

To ensure that requirements for the degree are met, the college undergraduate advising center in which the student is enrolled is responsible for the degree audit. A final audit is conducted at the close of the semester. Contact the advising center for questions concerning the audit process.

Graduate Students

Degree audits are conducted by the college in which the student is enrolled. The documents needed to complete the degree are compiled and verified by the college Associate Dean’s office. The documents are forwarded to Graduation Coordination in the Registrar’s office for recording.

Degrees awarded in summer will state a graduation date of August, regardless of the date of participation in commencement.

What happens if I apply for graduation, but do not actually graduate?
Students who apply for the degree in a given semester but do not fulfill all requirements must submit a new application for graduation before the deadline for the semester in which they intend to graduate.

 

Withdrawing a Graduation Application

Log into ASAP:

  1. Click on Student Services
  2. Click on Student Records
  3. Click on Graduation
  4. Click on Graduation Application/Survey
  5. Select Continue
  6. Select the term you are trying to withdraw. It will then tell you, you have an application on file for that term already, select withdraw application at the bottom of that page.

You may also choose to submit the Request to Withdraw Graduation Application  form to One Stop Enrollment.

You will need to re-apply for the term you wish to graduate through your ASAP.

Hours

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Wednesdays
8:30am-5pm

Downtown Campus

Mon-Fri
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Closed from 12-1pm

Contact

Call Us

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1-800-669-0919 toll free

Email Us

onestop@utsa.edu

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One Stop locations are currently closed due to to COVID-19. Reach us via chat or email.

Main Campus

JPL 1.01.04
One UTSA Circle
San Antonio, TX 78249

Downtown Campus

FS 2.400
501 W. Cesar Chavez Blvd.
San Antonio, TX 78207

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What is one Stop?

The One Stop Enrollment Center assists with all questions related to financial aid, undergraduate admissions and registration. Need help submitting paperwork, want to request a transcript, or verification of enrollment? Our office is here to help!